All members in a community Council play a role in the council, but there are three specified roles of the office bearers namely the Chairperson, the Treasurer and the Secretary. These three roles are mandatory for each Community Council to have.
The office bearers are elected by the rest of the council members, and carry the most responsibility of all the members. Their role is to represent their local community, and they are responsible for ensuring the Community Council runs efficiently and effectively. They also need to ensure that the council is run in accordance with the Scheme of Establishment for Community Councils.
While the office bearers take on the most responsibility, they are not the only ones who do work within the council. All the Community Council members are responsible for the decisions and actions of the council as a whole.
Below is a brief description of each of the office bearer roles.
The Chairperson runs the meetings of the council and ensures that they are run on time, that the discussions are productive, and that worthwhile actions are decided upon. The council operates through meetings, so this is a vital role in the successful running of a Community Council and in determining key priorities.
The Council Treasurer can be quite a stressful role – in fact in any organisation the role of treasurer can be rather stressful. The Treasurer is responsible for managing the finances of the Community Council. The Treasurer needs to ensure that the council’s finances are healthy and that the council does not go into debt. The treasurer will also oversee all the transactions and financial administration of the council.
As with any organisation, the Secretary is vital to the smooth running of the Community Council. The Secretary organises meetings, sets the agenda, takes down the minutes, and keeps records. The Secretary is also responsible for ensuring the effective communication between all the Community Council members.